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MegaPardaz — Smart Architecture Solutions
MegaPardaz software

Asset, Property and Facility Management Software

MegaPardaz Assets and Facilities manages tangible and intangible assets, assignments to employees and locations, maintenance, depreciation and the full asset lifecycle.

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Key capabilities
8
Subsystems and modules
8
Integration with other MegaPardaz software
8

What it is

The full asset lifecycle

Every asset is recorded from delivery to assignment, maintenance, depreciation and disposal, and intangible assets are managed with renewal alerts.

  • Organizations need a central asset register with location, status and responsible person to keep control of property.
  • Preventive maintenance extends equipment life and reduces sudden operational stoppages.
  • Recording handover and return of assets ensures individuals are accountable for company property.

Problems it solves

Untracked assets get lost and depreciate

Without recording assignment, maintenance and depreciation, nobody knows where an asset is, who has it or what it’s worth, and renewals and licenses are forgotten.

  • Asset and equipment lists are kept in scattered files, and nobody knows exactly what is where and who has it.

  • Maintenance is reactive; equipment is repaired only after it breaks and stops operations.

  • Handover and return of assets to people is not recorded accurately, making property recovery difficult when someone leaves.

  • Property and facility maintenance costs aren’t transparent and get lost among general expenses.

  • Facility service requests are chased by phone and message, and many are forgotten.

  • The value and condition of company assets aren’t current or reliable enough for capital decisions.

Key capabilities

01

Tangible assets

Register equipment, vehicles, property and items with grouping and asset codes.

02

Intangible assets

Brands, domains, contracts, licenses and royalties with status and renewals.

03

Asset assignment

Assign to an employee, department or location, with movement history.

04

Asset maintenance

Maintenance plans and repair history connected to the operations module.

05

Depreciation

Automatic depreciation calculation connected to finance.

06

Renewal alerts

Expiry and renewal alerts for licenses and intangible assets.

07

Return and disposal

Processes for returning assets from employees and disposing of assets.

08

Property and facilities

Manage the organization’s buildings, spaces and facilities.

Subsystems and modules

  1. 01Tangible assets
  2. 02Intangible assets
  3. 03Asset assignment
  4. 04Asset maintenance
  5. 05Depreciation
  6. 06Renewal alerts
  7. 07Asset return
  8. 08Facilities management

Core operational flows

Flow 1

Asset assignment

  1. Register asset
  2. Assignment request
  3. Approval
  4. Handover to employee
  5. Record in personnel file
Flow 2

Asset return

  1. Return request
  2. Approval
  3. Handover to warehouse or department
  4. Close assignment
Flow 3

Intangible asset renewal

  1. Expiry alert
  2. Review
  3. Renew
  4. Update status

Management controls

  • Asset register control

    Groups, items and asset codes are managed centrally per company.

  • Assignment approval

    Assigning and returning assets passes through a defined approval step.

  • Location and owner accountability

    Each asset is linked to a location, department and responsible employee.

  • Status history

    Status changes of intangible assets are kept as a full history.

Reports and dashboards

  • Asset register report
  • Assignments to employees and locations
  • Depreciation report
  • Intangible assets and renewal report
  • Asset maintenance report
  • Assets dashboard
  • Assignment and movement dashboard
  • Depreciation dashboard
  • Renewal and expiry dashboard

Integration with other MegaPardaz software

  • Fixed assets and depreciation module
  • Locations and buildings management
  • Maintenance and tickets
  • Human resources for asset handover to employees
  • Visitor management and physical security
  • Workflow and approvals
  • Operations dashboard
  • Document management

Security, access and audit

  • Role-based access control (RBAC) down to menu, data and record level
  • Full per-company data isolation with a multi-tenant architecture and dedicated databases
  • Audit trail for every sensitive operation (create, edit, delete, approve)
  • Multi-step approval chains and a shared cartable across departments

Automation and workflow

  • Return workflow

    An employee’s return request runs through the cartable and closes the assignment on approval.

  • Renewal reminders

    Upcoming expiries of licenses and intangible assets trigger reminders.

  • My Assets self-service

    Employees see the assets assigned to them without asking the asset team.

  • Depreciation posting

    Calculated depreciation is posted to finance.

AI and BI

  • Prediction of asset replacement timing
  • Renewal and license expiry alerts
  • Asset maintenance cost analysis

Business benefits

  • Facility service requests are recorded in one traceable queue instead of scattered calls.
  • Scheduled preventive maintenance reduces sudden equipment stoppages.
  • The status and location of every asset is available to those responsible in real time.
  • Technician assignment and repair-ticket tracking bring order to the maintenance team.
  • Emergency repair costs fall thanks to planned preventive maintenance.
  • Accurate handover and return records prevent loss and misuse of property.
  • The real maintenance cost of each location becomes visible for better budget control.
  • Assets last longer, delaying costly replacements.

Who it is for

  • Factories
  • Holdings and investment groups
  • Multi-site organizations
  • Service companies
  • Large office complexes

Primary user roles: Asset and property manager, Facilities manager, Administrative manager, Maintenance manager, Physical security officer, Branch managers, CFO, Warehouse and property specialist

Frequently asked questions

Are both tangible and intangible assets supported?

Yes. Tangible and intangible assets are managed with separate lifecycles and reports.

Is depreciation connected to finance?

Yes. Depreciation is calculated and the corresponding entry is posted in finance.

Are asset assignments tracked?

Yes. Assignments to employees, departments or locations and all movements are recorded and traceable.

Are there license renewal alerts?

Yes. Expiry and renewal of intangible assets and licenses trigger alerts.

Is it connected to maintenance?

Yes. Asset maintenance and repairs are connected to the operations and maintenance module.

See this software on your organization’s real scenarios

We run a demo session based on your organization’s actual processes.

Request a Demo

Talk to the MegaPardaz sales team about plans, deployment and pricing.

Contact Sales